Food Service

Catering Policies

This guide has been issued to assist you in planning your catered event at University of Wisconsin - Waukesha. The contents of this booklet are a general guide and are in no way to be considered fixed. Menus can be changed, and we will be happy to discuss variations. We hope that such individual attention will assure a pleasant dining experience for your group. If you have any questions, please do not hesitate to inquire.

Placing a Catering Order

Please follow the guidelines below when placing a catering order. If you need additional information, call the Catering Office at (262 )650-9886. Our staff is pleased to have the opportunity to participate in the coordination and planning of your event.

Guidelines

Please give us the time we need to prepare for your event. While we may be able to accommodate your needs with less time, we prefer the opportunity to do our best for you.

Orders for refreshment breaks should be placed with the Catering Office three (3) working days before the event. Orders for meals and receptions should be placed no fewer than five (5) working days before the event. Your menu must be finalized two (2) working days prior to the function. Caterings of 100 people of more must be confirmed one (1) week in advance. For caterings of less than 100 people, counts must be confirmed three (3) days in advance.

Guarantees and Minimums

You will be billed on the basis of a guaranteed number. A 5% leeway is allowed. (Ex: Food Service will prepare for 105 on a 100 person guarantee, but if the number attending is fewer than 100, you will be charged for 100.). Arrangements for banquets must be confirmed, changed, or canceled three (3) working days in advance.

If the guarantee varies significantly from the estimate given, you will be responsible for expenses incurred, unless prior arrangements have been made. Due to ordering and delivery schedules, we must order supplies based on estimates.

A Fifteen Dollar ($15) minimum is required for each order placed.

Cancellation

All cancellations must be made at least forty-eight (48) hours in advance to ensure that no charges will be made. The cost of any penalty for late cancellation will be at the discretion of the Dining Service Director.

Staffing

Set up and break down charges are included in the price of the event. However, attendants are extra for all functions unless otherwise noted. The set wages for our catering staff are $10.75 per hour. Please remember that there is a five (5) hour minimum for all service personnel and the decision of how many service personnel are needed to serve with peak efficiency is at the discretion of the Director of Dining Services. (As a standard, 1 server per 20 guests is required for served meals and 1 server per 50 guests is required for hors d' oeuvres parties.)

China Service

All meals are served on disposables. China or upgraded disposables service can be provided for all continental setups, buffets, breakfasts, lunches, dinners, snacks, and beverage service for a nominal fee. Include $2.00 per person for china and $1.00 per person for upscale disposables.

Linens

Tablecloths will be provided for buffet tables at buffets, receptions, and continentals. Tablecloths will also be provided at the eating tables for any lunch and dinner. There will be a $3 charge incurred for any tablecloths ordered for receptions and continentals.

Flowers

Silk flowers on the buffet table or as a centerpiece for a sit down meal can be provided for your dinner. Any special floral arrangements or centerpieces may be obtained by dining services and billed out to your organization.

Amenities

Any additional needs of your event, such as overhead projectors, microphone, podium, etc. are the responsibility of the party booking the function. We regret that Dining Services does not have the capabilities to handle these requests.

Billing Details

At the time of the initial booking, a cost will be given to your specific function. Prices quoted do not include sales tax. A signed form is required for any tax exemption. After the completion of your event, you will be billed based on your guarantee, guest attendance in the case that more guests do attend, or the amount of food prepared. A 15% service charge will be added to all outside vendors.

About the Catering Guide

The following guide has been divided into two (2) components: Catering to Go and Professional Catering. It will better suit the various price ranges that different groups have to work with.

Catering to Go allows those with a limited budget to still have an event catered. You pick up all the food, supplies, and equipment and set it up yourself.

Professional Catering allows you to have an event catered the way you want it. We communicate with you exactly what you are looking for so as to fulfill all your catering needs. A touch of flare is added to each event to make your occasion special.

You are not limited to this catering manual. If there is a menu item that you are interested in and it's not on our menu, we will still prepare it for you.

Professional Catering

Refreshment Breaks

Refreshment breaks include all you need for service: Cups, Napkins, etc., plus a tablecloth. China and glass service is available at an additional charge.

Beverages

All Beverages are served by the gallon* unless served individually.

*Each Gallon yields approximately 16 eight ounce servings

Host Bar

Bartender charges for a host bar are $16 per hour, which includes set-up, service, and breakdown of an event.

Cash Bar

Cash Bars must reach a sales minimum of $50 per half hour per bartender. If the minimum is not met than the difference will be billed to the host. Bar Service includes all cocktail condiments, napkins, bar ware, and bar equipment.

Wines

Bakery

Bars per dozen

Doughnuts and Rolls per dozen

Cakes

Available in Chocolate, White, Yellow or Marble

Assorted Cookies per dozen

Hors D' oeuvres

Receptions include paper service, plus a tablecloth. China and glass service is available at an additional charge.

When planning your reception, a good guide for how much to order is:

• Mid Afternoon: 8 - 10 pieces per person
• Before Dinner: 12 - 16 pieces per person
• Evening 8 - 10 pieces per person
• Late Evening 12 - 16 pieces per person

Cold Hors D' Oeuvres

(A tray serves approximately 25 people)

Hot Hors D' Oeuvres

*Featuring Stone Willies Home-Made Pizzas

Sweets per dozen

Breakfast Buffets and Brunches

The following menus are for buffet service only and include hot coffee and hot tea. Milk is available at an additional charge. A minimum of 15 guests is required.

Continental Breakfasts

Includes paper service. Paper service is available for an additional $2 per person.

Boxed Lunches and Picnics

A minimum of ten guests is required for all boxed lunches.

Picnics

Includes paper products

Served Salads

No minimum is required for these served lunches. Iced tea and coffee are included. China service is available at an additional charge.

Luncheon Buffets

A minimum of 20 people is required for each buffet. Coffee and Iced Tea or Canned Soda are included. China service is available at an additional charge.

Served Lunches

All lunches include coffee and iced tea. A minimum of 20 guests is required for these served lunches. China service is available at an additional charge.

Dinner Buffets

Each dinner buffet includes dinner rolls, coffee, iced tea, and milk. A minimum of 25 guests is required for these buffets. China service is available at an additional charge.

Buffet Options

Dinner Entrees

Vegetarian Entrees

Potato/ Rice Selections

Salad Selection

Vegetable Selection

Dessert Selection

*For an additional $1.00 per person, we can set up a dessert table in the room with four assorted desserts for your guests to choose from.

Served Dinners

All dinner entrees are served with potato, salad, vegetable, bread, dessert, coffee and iced tea. A minimum of 20 guests if required for these served dinners. China service is available at an additional charge.

Potato/ Rice Selections

(Choose one to accompany your entrée)

Salad Selection

Choose one to accompany your entrée)

Vegetable Selection

(Choose one to accompany your entrée)

Dessert Selection

(Choose one to accompany your entrée)

*For an additional $1.00 per person, we can set up a dessert table in the room with four assorted desserts for your guests to choose from.

Desserts

Cream Pies per piece

Fruit Pies and Cobblers per piece

Premium Cheesecakes per slice

Catering To Go

GENERAL INFORMATION

Planning an Event

This brochure was developed as a supplement to our catering program. It contains some of the most popular items for pick-up and go informal events. Our managers can help you plan any type of event from start to finish. If you have a particular request, we will be happy to develop custom menus for any staff, organization or resident party, birthday celebration, or other occasions, from boxed lunches to classic theme meals.

Ordering Information

We request that all pick-up orders be arranged at a minimum of 48 hours in advance.

Call or visit one of the College Dining Services offices to arrange your event or place an order at (262) 650-9886.

HELPFUL HINTS FOR EVENT PLANNING

Food Quantities

The time of day and purpose of the occasion will influence the quantity of food you will need. If you are serving light snacks or refreshments during or near meal times, you will need a larger quantity than between meal periods. The quantities planned per person are average size portions. We can help you determine the appropriate amount for your group.

Pick Ups

The most economical way to host a party is to pick up the food and set it up yourself. All orders are packed in disposable containers and come with appropriate paper supplies. Orders can be picked up at the food service location where you placed the order. We can help you with transportation and loading (i.e. the loan of a cart, etc.). If you need this assistance, please request when you place your order.

Delivery

We can deliver your order to any campus location. Refer to the price list for charges.

Equipment

Orders are packed in disposable containers and come with appropriate paper supplies. (A college ID may be needed to check out non-disposable equipment)

SANDWICHES & BARBEQUES

Pick up a meal and do it the self-service way. We will make sure you have the supplies. All you need are the people!

PIZZA & SUBS

CAKES & ICE CREAM

Special Occasion Cakes For a Festive Celebration!

Choose a freshly baked White, Yellow, Chocolate, or Marble Cake.

Each cake comes complete with plates, napkins, and forks. Trimmed just for the occasion with the sentiment of your choice.

Ice Cream Sundae Social $1.75/person

Everyone loves ice cream

Ice Cream (Choice of two flavors, scoops included!)
Chocolate Sauce
Butterscotch Topping
Whipped Topping
Candy Jimmies
Maraschino Cherries
Chopped Nuts
Cookie Crumbs

PARTY PLATTERS

These party platters are great for all types of get-togethers. All platters serve 25 people.

Vegetables and Dip $25.00
Includes a selection of seasonal fresh vegetables and dill dip

Fresh Fruit Tray $30.00
A selection of seasonal fresh fruit with yogurt dip

Fruit and Cheese Platter $35.00
A selection of seasonal fresh fruit and domestic cheeses

Cheese Cubes and Crackers $35.00
A variety of domestic cheeses served with assorted crackers

Wings of Fire $6.00/dozen
A platter of chicken drumettes seasoned hot and spicy

Chips and Salsa $3.90/pound
Crunchy tortilla chips with spicy salsa dip

Chips and Dip $3.90/pound
Potato chips with creamy, seasoned French Onion Dip

BARBEQUE SUPPLIES

Chip (A variety of snack chips are available, $3.50/pound As well as Pretzels or Popcorn)

Bags of Chips (Assorted) $0.50/bag

Ice Cream (Any Flavor) $32.50

Serves 25 - 30

REFRESHERS

ITEM ORDER QUANTITY
Pepsi $0.65/can
Diet Pepsi $0.65/can
Sierra Mist $0.65/can
Mountain Dew $0.65/can
Bottled Water - 20oz $1.10/bottle
Bottled Juices (Assorted Flavors) $1.15/bottle
Milk (Skim, 2%, Chocolate) $0.50/half pint

Coffee $8.50/gallon
Tea $6.50/gallon
Hot Chocolate $6.50/gallon
Apple Cider (Hot or Cold) $6.50/gallon
Orange Juice $7.00/gallon
Fruit Punch $6.50/gallon
Lemonade $6.50/gallon
Iced Tea $6.50/gallon
*A gallon serves 16

SWEET SHOP

ITEM ORDER QUANTITY
Donuts $3.75/half dozen
Danish $3.75/half dozen
Muffins $4.00/half dozen
Cookies $3.00/half dozen
Tea Cookies $1.75/half dozen
Brownies/Bars $4.00/half dozen
Rice Krispie Treats $4.00/half dozen

Delivery Charge $12.00

All prices subject to change. Price verification available at Catering Office.